How Sentiment Analysis Improves Outsource Customer Service Solutions

AI Sentiment Analysis Provides Excellent Support In Outsource Customer Service Solutions

Technology has offered various ways of improving how customers reach a business. In the outsourced customer service solutions arsenal, there are two indispensable tools. These are machine learning and Artificial Intelligence (AI).

For outsourcing customer support services, AI is often used in CRM software and systems. Nowadays, AI has now become an effective tool in conflict resolution. As well as in customer escalation support.

A customer support service provider can cover every touch point with live agents. This is possible through omnichannel customer support. This is to ensure complaints are appropriately handled. Yet, a report shows that phones receive 40% of all customer complaints. 

Does conflict resolution work better on phones than on other channels? It still depends on the customer, but it has pros and cons. These are the following:

Pros	Cons
Processes are faster as the support agent can ask direct questions to identify the issues.	Agents have to deal with angry and mean customers. Also, the possibility of hearing inappropriate language and lousy temper
Agents can calm down the customer	It might take more time and limit the agent to help other customers
Agents can process and not miss the complaint ticket	Support reps may burn out faster, and might take a toll on their morale

 

Customer service outsourcing companies cut these cons through conflict resolution training. Adding to this th, ey equip agents with problem de-escalation techniques. This is to ensure they are ready when they talk to your customers. 

 

How Outsource Customer Support Services Leverage AI for Customer Escalation?

Customer service outsourcing companies ensure their system is in sync to resolve problems. This means they follow proper customer escalation processes, especially when dealing with customer issues with your products and services. Even with your brand or business in general.

Other than access to their preferred channels, 71% of customers favor quick resolutions. Customers hate to repeat themselves about the same complaint to different agents.

The CRM system enables accurate time tracking of complaint tickets to avoid repetition. It also gives the agent the proper spiel and resolution techniques to solve the problem.

Integration of AI further enhances these processes. It also helps live agents resolve conflict faster. There is a 57% increase in companies investing in AI for customer support.

 

Areas Where AI Helps in Customer Escalation

1. Live Chat Support

A customer support service provider uses AI to handle live chat support. Intelligent pattern recognition enables faster handling of routine and repetitive questions.

This, in turn, helps live agents focus on customers with complex problems. It can also help to direct the complaint. This is where the proper agent with the necessary knowledge handles the ticket.

 

2. Research Time Reduction

There are varying reasons for complaints customers want your live agents to solve. Sometimes, researching for answers and resolutions takes a lot of time. This results in longer on-hold time. Which may add up to a bad customer experience.

Through an AI, it can store answers to frequent questions and scenarios. Which live agents can get access to and thus provide faster resolutions to the problem?

 

3. Improved Customer Engagement

AI integrated into CRM solutions provides live agents with critical customer information. These are purchase history, preferred channels for reaching customer service, and so forth. This way, live agents can approach customers and resolve conflicts with better intelligence.

 

How AI Sentiment Analysis Improves Outsource Customer Service Solutions Delivery

AI sentiment analysis is helpful for customer service outsourcing companies. This is possible through CRM systems and data analytics. They can constantly rate your customers’ attitudes, opinions, and emotions. All these are about your business.

 

Sentiment analysis is possible through the following:

1. Artificial Intelligence
2. Natural language analysis
3. Text analysis

This technique is valuable for conflict resolution as it can get sharper insight into customer sentiments. Also, live agents are better prepared when dealing with trending complaints. As well as to identify the spike in complaints within a specific period. 

 

Benefits of Sentiment Analysis in Outsource Customer Support Services

Customer Support Area	How It Helps
Self-service	Sentiment analysis data can identify which self-service is working. What needs improvement, or not effective at all? It can recognize if and when a live agent is necessary as it can realize urgency and route customers accordingly. On top of intelligent routing, it can connect the customer with the appropriate agent. For example, a support agent is good at soothing recognized moods, such as agitated or angry customers, all in real-time.
Predictive Behavioral Routing	This means intelligent pairing of customers with the right agent. It may depend on the customer’s personality—the level of importance of the problem and current moods. This brilliant pairing also considers personality and communication style. This is to ensure that the live agent can indeed handle the customer. This enables a customer support service provider to supply the necessary support. As well as resolution for your customers. All the while, your customers can engage with live agents. Who are empathetic and competent to handle and resolve conflict.
Agents-assisted Experience	This technology assesses each customer’s touch points. These may include phone calls, texts, emails, and chat sessions. It may also have social media comments. From these is the creation of a detailed customer profile. This provides a relevant understanding of preferences and needs. This helps agents focus on the issue’s technical aspects to ensure first-contact resolution. Sentiment analysis can help alert agents to the following proper action and offer suggested responses. This helps in customer building and helps focus on the humane side of customer experience.
Root Cause Detection	This can identify systemic flaws and vulnerabilities throughout the consumer’s journey. It can extract the sources of the customer’s satisfaction. Which your company can minimize or eliminate. You are ultimately reducing the contact volume of the same predicament in the future.
Better Business Outcomes	Other than helping live agents handle and resolve complaints, it can also give your company a holistic picture of your customers. This way, you can adjust essential factors to attract them, such as marketing messaging, offering better products, and improving your services.

 

What About Data Transparency When Using AI Sentiment Analysis?

A study found that 71% of customers will switch brands if they share data without permission. This is a balancing act for your business. As well as for your outsourced customer support services.

Customers want personalized experiences but want less access to their personal information. AI sentiment analysis thrives on a rich and extensive pool of knowledge. GDPR and ISO 27001 provide protocols to ensure data and information security.

But it is best to remember that it is always up to you to declare what information you collect and why.

You have to make sure that your outsourcing provider does have these certifications. This is to make sure there are safety protocols in place. That will protect your customer’s data and information.

At the same time, proper use of information to maximize what AI sentiment analysis can contribute to the whole CX.

AI Sentiment Analysis Empower Customer Support Agents

Dealing with conflict is never a pleasant experience. Resolution and de-escalation is a difficult task. Worse, it can affect the morale of live agents with frequent dealings with such unpleasant scenarios.

Sentiment analysis empowers agents to handle stressful conversations. As it encourages focus on a specific problem with a calm demeanor. This is possible as they are well-equipped with crucial information and answers to provide solutions.

Empowered support agents, in turn, create an atmosphere of mutual respect. They also become adequate in delivering effective solutions for dissatisfied customers. At the same time, there is an emphasis on quick answers to resolve the concern.

This, in turn, gives your customers the impression that they are heard and respected and that their needs are met.

 

Magellan Solutions Is Your Customer Support Service Provider

Our 18 years in the business let us recognize and integrate innovation to deliver the best customer service solutions. We have ISO-certified quality management systems in place. This enables us to train our agents with effective de-escalation and conflict-resolution techniques.

Magellan Solutions uses sophisticated CRM technology that leverages AI and machine learning. This is our pledge to give your customers the necessary support they need. This is to ensure we only deliver the best customer experience.

At the same time, we prioritize data and information security. Our ISO 27001 certification and HIPAA compliance is the proof of that.

Contact us today, and let’s partner to improve your CX.